Rules and Regulation
1) All vendors must comply with the City of Chicago, Chicago Park District, and the State of Illinois, The Chicago Caribbean
Carnival Association organization and the CARIFETE Festival Committee rules and regulations.
2) All vendors must attend the mandatory vendor meeting set by the City of Chicago 175 W. Jackson Boulevard,
Conference room, Chicago, IL 60604. Please contact Mayor’s Office of Special Events for City of Chicago at 312-744-3315
or e-mail at moseinquiry@cityofchicago.org for the exact time and date of this meeting.
3) All vendors agree that they shall not hold CCCA liable for failure to host the event because of fire, war, severe weather,
civil unrest, City of Chicago/State of Illinois prohibitions, or any unpreventable occurrence which may impede vendor opportunities.
(In the event of such occurrence, CCCA will extend credit to the next CCCA event.)
4) Vendor agrees to indemnify and hold harmless CCCA, City of Chicago or Chicago Park District from any and all liability,
damage, or expense arising from or in connection with injury to persons while in the vendor’s area; as well as loss,
theft, damage or injury to property resulting directly or indirectly from any act of omission of the vendor, or failure to
comply with the laws and ordinances of the Chicago Park District, City of Chicago, State of Illinois.
5) All vendors must check in with CCCA Vendor Coordinator prior to setting up their tents/tables
on 8/16/08 between 7:30 am and 10:30 am. All vendor belongings must be removed from the site no later than 9 pm on the same
day. All vendors arriving after 10:30 am for set-up, forfeit this agreement and may not be allowed to set-up, and will not
be given a refund.
6) No parking to off load or upload will be allowed on the lawns by any vendor. Vendors may park
their vehicles on the street or in a legal parking lot in the area. Vehicles parked on the parade route after 10:30
am will be towed at the owner’s expense.
7) All vendors must agree not to vend any food or product deemed illegal in the United States of America. NO bootleg
CD's must be on display or sold at the event. Any person(s) found selling any property deemed illegal by the authorities
will be subject to a fine and/or imprisonment and will be prosecuted to the fullest extent of the law.
8) All food vendors must pay a City of Chicago Revenue fee of $125, as well as a space/booth rental fee both via certified
check or money order, and payable to The Chicago Compatriots of the Caribbean, Inc. (Space/booth rental fee and city fees
are all inclusive.) A copy of the current “Summer Food Certificate” must accompany fees which is required on or before July 1, 2008(see attached brochure.)
9) All food vendors must have a Certificate of Insurance showing coverage of $1,000,000 and a policy limit of $500,000.
The vendor insurance policy must name as additionally insured, CCCA, City of Chicago, and Chicago Park District, their employees,
agents and sponsors.
10) All food vendors must have within and around the tent/set-up the following:
- Type B + C, 20lbs fire extinguisher.
- Hand-washing facility.
- Garbage receptacle.
- Recycle Program
11) All merchant and information vendors must pay a City of Chicago Peddler’s Permit fee of $25.00, as well as a space/booth rental fee via certified check or money order made payable to The Chicago Caribbean Carnival Association,
Inc. (Space/booth rental and city fees all inclusive). All non-food vendors must also obtain a Sales Tax Number R.O.T. or
Illinois business Tax Number I.B.T. from the Illinois Department of Revenue (100 W. Randolph, lower level.) All merchant and
information vendors must complete an itinerant merchant license application to comply with the City of Chicago requirements.
12) All vendors agree not to dispose of waste and/or hazardous products, eg. Hot/cold, cooking oils, charcoal, grease,
etc. on the Chicago Park District property. All vendors must use cardboard flooring to protect the lawns of their specific
booth area.
13) All vendors are responsible for their own lighting and power source needs, tents, tables, chairs, and other
necessary items for operation.
14) All vendors must provide CCCA with name of person(s) of authority for the day’s operation.
15) All vendors must display a CCCA logo/identification in the top right corner of tent/set-up (Will be supplied by CCCA).
16) All vendors must adhere to instructions from authorized CCCA vendor coordinators regarding site set-up, display, operation
and break-down before, during and after the event. CCCA will have two command posts on site to assist vendors in a successful
event.
17) Booth space will be given on a first come, first serve basis. Corporate and Food Providers booth space -
20 x 20 feet; Merchanise, Arts & Crafts and Information booth space - 10 x 10 feet. The deadline for
all vendor applications is July 15, 2008
18) All payments must be made in full or a 50% deposit at the time of application. All payments for booth rental must be
in the form of a certified check or money order made payable to The Chicago Caribbean Carnival Association, Inc.
All outstanding balances for vendor booth space must be paid on or before August 1, 2008. NO Personal checks will
be accepted.
19) The Chicago Caribbean Carnival Association retains the right to take any and all action deemed appropriate and
necessary in CCCA’s interest, against vendors whose payments are in default.
20) REFUNDS: The Chicago Caribbean Carnival Association, Inc reserves the right to refund any or part of all
monies paid, if written notice is received prior to July 15, 2008. Space assigned shall be deemed acceptable. Failure
to provide written cancellation before July 15, 2008 or failure to appear at CARIFETE 2008, relieves CCCA of any obligation
to refund.
21) DISCLAIMER: These rules as outlined on this website supercedes any and all documents for Vendors participating
in the Chicago CARIFETE Caribbean Carnival.
